Exhibition Guidelines for the 48th Baghdad International Fair 2024

Date: November 1st – 7th, 2024

Venue: Baghdad International Fairground

The 48th Baghdad International Fair, scheduled from November 1 to November 7, 2024, is poised to be a landmark event organized by the Iraqi Ministry of Trade in collaboration with the General Company for Exhibitions and Commercial Services. This article provides an in-depth overview of the essential guidelines and requirements for participants to ensure a successful and compliant exhibition experience.

Key Guidelines to the Baghdad International Fair 2024 :

1. Participation Opening:

The exhibition officially opens its doors on November 1, 2024. This 7-day event is a prime opportunity for businesses to showcase their products and services, network with industry leaders, and engage with potential clients and partners.

2. Participation Fees:

Participation fees are structured based on the type and size of the exhibition space. The detailed rates are as follows:

• Enclosed Booths: The cost is IQD 50,000 per square meter. These booths provide a controlled environment suitable for detailed displays and secure transactions.
• Open Booths: These come with discounted rates based on the number of open sides, encouraging more interactive and accessible displays:
  • 10% discount for booths with one open side.
  • 20% discount for booths with two open sides.
  • 30% discount for booths with three open sides.

These fee structures are designed to cater to a variety of exhibition needs, offering flexibility for different types of displays and promotional activities.

You will find all the payment details to attend this event in the attached document.

3. Additional Costs for Services:

Exhibitors should budget for additional costs associated with various services and utilities. For instance, electrical services incur extra charges depending on the power requirements of the booth. This includes lighting, electronic equipment, and any specialized power needs for demonstrations or interactive displays.

4. Exhibition Setup:

Exhibitors bear the responsibility for the setup and decoration of their booths, adhering to the specifications and guidelines provided by the organizers. This includes:

• Safety and Stability: Ensuring all displays and structures are safe and stable to prevent accidents and damages.
• Material Approval: Using approved materials and designs to maintain consistency and safety standards across the exhibition.
• Timely Completion: Completing the setup within the allotted time before the exhibition opens to the public. This avoids last-minute rushes and ensures a professional presentation from the start.

5. Registration and Documentation:

Timely and accurate registration is crucial. Participants must complete their registration and submit all necessary documentation by the specified deadlines to secure their spot. Required documents typically include:

• Registration Forms: Detailed forms capturing all essential information about the exhibitor and their offerings.
• Proof of Payment: Confirmation of payment for participation fees to validate the booking.
• Booth Plans: Detailed plans for booth setup and design to ensure compliance with the exhibition standards and facilitate smooth approvals.

6. Insurance:

Exhibitors are required to have insurance coverage for their displays and products during the fair. This coverage is essential to protect against potential damages, theft, or losses. It ensures that any unforeseen incidents do not result in significant financial setbacks.

7. Compliance with Regulations:

Adherence to the exhibition’s regulations and guidelines is mandatory. This includes:

• Safety Standards: Compliance with safety standards to protect exhibitors and visitors alike.
• Fire Regulations: Adhering to fire safety regulations to prevent hazards and ensure a safe environment.
• Legal Compliance: Following any other relevant laws and guidelines to avoid penalties or legal issues.

Non-compliance with these regulations can result in penalties, fines, or even removal from the fair, which can severely impact an exhibitor’s reputation and future participation opportunities.

8. Promotional Activities:

Engaging in promotional activities during the fair is highly encouraged. These activities help attract visitors to the booths and enhance interaction. Examples include:

• Demonstrations: Live demonstrations of products or services to showcase their functionality and benefits.
• Giveaways: Distributing free samples or promotional items to create a lasting impression.
• Interactive Displays: Setting up interactive displays or activities to engage visitors and encourage participation.

9. Contact Information:

For further assistance or inquiries, participants can contact the exhibition’s administration through the provided email or phone numbers listed in the official guidelines and at the end of the article.

The 48th Baghdad International Fair presents a prestigious platform for businesses and organizations to showcase their offerings to a diverse and international audience. Adhering to the outlined guidelines ensures not only compliance but also maximizes the potential for a successful and impactful presence at the fair. Proper preparation, attention to detail, and active engagement with the fair’s resources and opportunities will help exhibitors make the most of this esteemed event, fostering growth and expanding their business horizons.

Please find below the regulations of participation :

For any further information, please contact: